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University of Edinburgh Data Protection Policy Adding external guest users in Teams You can also review the Universities policy on Data protection: Microsoft Teams DPIA University Data Protection policy Research Data Service Data Protection Microsoft Teams DPIAĪ DPIA has been completed by the University on Microsoft Teams and is available through the following link: If you are sharing research data in Microsoft Teams, please refer to the Research Data Service webpage for information:

University of Edinburgh Information Security Policy Please review the University of Edinburgh's policies on Information Security which applies when using Microsoft Teams: You must follow these simple steps to avoid unwelcome disruptions (zoom bombing) to your events Security This isn't unique to just Zoom, it applies to any online meeting platform allowing anyone with the join link (an invitation) to access the meeting. The biggest cause of unwelcome disruption to an online meeting or event is because of sharing the link to join the meeting out on social media platforms. Help avoid ' Zoom Bombing' of your meetings Limits and Specifications for Microsoft Teams This gives information on how many people can be in a Team, how many Teams you can create, how many attendees can join a meeting and other information. Microsoft provide up-to-date information on these limits and specifications on their website. Microsoft Teams has various limits, specifications and requirements that apply to it. It's great that Teams allows us to see immediately when someone is available to talk, helping us to practice good work etiquette.

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If you only wish to start a conversation with someone, use the 'Meet now' feature to call them using Teams, it's quick a free phone call and you don't need to create a teams channel or group chat.

Please re-tweet through your own feeds to help our reach out to as many people as possible. We stream tweets on a regular basis with handy hints led by #TeamsTips aimed at helping people to more easily connect with each other using Teams, choosing the right tool for the task in hand, encouraging good practice, etiquette and safety online. Have a look at our blog article giving some insights and reflection about how Teams is being used to support people working from home: Connecting People with Microsoft Teams Online and Digital Events Service Connecting People with Teams Here you will find advice and guidance about safely and securely hosting your meetings and events online, supported tools and and a selector to help you choose the right tool right tool for your type of meeting or event: If you are unsure which tool best fits your needs for your meetings or events, you may find the Online and Digital Events Service helpful. Unsure which tool to use for your meetings or events? Teams for Teaching is now also available. We recommend using Teams to hold meetings or for group chat, but if you are looking to teach remotely then you should refer to guidance about Teaching Continuity Preparation

All Product Updates, including those in development, rolling out or launched can be found on the Microsoft 365 Roadmap Teaching Remotely To see more features recently added or coming soon to Teams, including more in-depth information on these new features, please see: This will not apply to Teams meeting recordings made before January 2022.

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You can still download your Teams meeting recordings and store them elsewhere within these 2 years. This means that any new Teams meeting recordings created after January 2022, will only be held for 2 years before being automatically deleted.

Microsoft are adding the requirement that we have a retention policy for our Teams meeting recordings.

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Users who have Android devices running these versions, should update their Android device to a newer version. Microsoft are retiring support for the teams mobile device on devices running Android versions 5, 6 and 7.

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Retiring Teams mobile support for Android 5,6 and 7 Create and manage breakout rooms (if you want another user to be able to do this, you need to set them as a breakout room manager following the steps given on our Breakout Rooms page).Access and modify the meeting options for the meetingĬo-organisers will not be able to do the following:.Teams meeting organisers will soon be able to assign the co-organiser meeting role to up to 10 people.Ĭo-organisers will be granted many of the capabilities of the organiser in the meeting, including being able to: The following shows features or updates coming soon to Teams or being released now. Microsoft Teams (including community postings, expert and partners) hashtag to follow #MicrosoftTeams.University of Edinburgh Service Alerts.